How much does a customized Nuclos system cost?

Services & Prices

There is no general answer to this question. You do not receive a rigid standard solution, but a customizable framework that is tailored precisely to your business processes.

Thanks to our open source model, there are no traditional license costs. You only pay for the services you really need, such as the customization or development of modules and the integration of Nuclos into your existing systems.

Project examples

To give you an idea of possible project frameworks, we have put together three illustrative example projects from retail, services and production with different scopes of services. They show typical challenges, realized modules and the associated project scope – from lean entry to complex production control. They by no means exhaust all the available possibilities of Nuclos, as our system with its modularity and adaptability cannot be reduced to standard packages.

Trade

A wholesaler for household goods wants to transfer grown isolated solutions to a central ERP platform. Goal: standardize business processes, automate workflows, digitize communication. Nuclos impresses with its adaptability to existing processes.

Service

An IT service provider wants an ERP system as a central link for the complex but necessary tool landscape. Nuclos impresses with its open source, full data sovereignty and flexible APIs – ideal for the individual implementation of project and billing processes.

Manufacturing

A tool manufacturer struggles with rigid processes, manual data acquisition and a lack of transparency in production. Nuclos replaces paper with a flexibly adaptable ERP system – including low-code tools for customization without prior programming experience.

Example 1: Wholesaler for household goods

A medium-sized wholesaler of household goods is faced with the task of replacing its historically evolved IT landscape. Over the years, various individual solutions were introduced for purchasing, warehousing, sales and accounting – without a central database, with a high level of manual maintenance and a lack of process consistency. Duplicate data maintenance, inconsistent document displays and media disruptions when sending documents are particularly problematic.

The decision was made in favor of Nuclos, as the system enables the end-to-end mapping of all business processes in a central platform – flexibly adaptable and completely under the control of the customer. The aim is to harmonize processes, standardize interfaces and optimize collaboration between purchasing, warehouse and sales. The aim is to achieve efficiency gains through automation and integration and to significantly improve digital communication with customers and partners.

Modules used

CRM for centralized management of customers and suppliers
Purchasing with order proposal system and supplier evaluation
Sales including quotation preparation, order processing and invoicing
Warehousing with inventory management and reservations
Accounting system for mapping all accounting processes

Connected interfaces

Our service during the project

Implementation of joint requirements workshops
Individual customization according to the customer's specifications
Provision of a ticket and code repository system for collaboration
Weekly interim results for transparent progress monitoring
Migration of existing data from legacy systems
Project management as central contact person
Clear communication channels for quick queries and operational support

Maintenance & further development for 36 months

Free troubleshooting and system updates after going live
Guaranteed response times as part of a maintenance contract
Personal contact person for future adaptations and extensions
Optional: Maintenance extension after 36 months at transparent conditions

The heterogeneous IT landscape of individual solutions is replaced by a central ERP platform with Nuclos. This creates consistent data, end-to-end processes and noticeable relief in day-to-day business. Media disruptions, manual duplicate maintenance and inconsistent documents are a thing of the past – automated processes and a standardized system landscape efficiently connect purchasing, warehouse and sales.

Are you facing similar challenges? Talk to us about a suitable solution for your company!

Example 2: IT service provider with project-based billing

An IT services company with around 50 employees is looking for an ERP solution that integrates seamlessly into the existing system landscape and fully maps individual processes without having to rely on proprietary systems or external service providers.

Nuclos was chosen because it offers maximum flexibility as an open source solution: The entire source code is openly accessible, all functions can be accessed via REST APIs and individually expanded using the integrated module concept. This enables the internal IT team to implement both internal workflows and automated project billing exactly according to their own requirements – from project creation and time recording to billing and transfer to accounting.

Modules used

Core modules

Project management

Project planning for structuring and scheduling ongoing projects
Resource planning for the coordination of personnel and technical resources
Milestone planning for progress monitoring in complex project phases
Project billing for transparent and automated billing of services
Time recording for seamless recording of internal and external working times

Connected interfaces

Automatic document and e-mail dispatch
DATEV export for financial accounting
Support for XRechnung and ZUGFeRD for electronic invoicing
Banking interface for CAMT/SEPA for automated payment allocation
REST API connection of external analysis tools

Special features

Our service during the project

Requirements workshops together with the project management and IT department
Agile implementation of individual adaptations
Provision of ticket and code repository systems
Regular intermediate results in sprint format
Migration of existing data from various tools
Personal project management as a central interface
Intensive support during commissioning with a 14-day support window

Maintenance & further development for 36 months

By introducing an individually configured Nuclos system, the IT service provider can digitally map and centrally control its entire project work – from planning to billing. The previously fragmented tool landscape was connected by an open, internally expandable platform that creates transparency, simplifies processes and offers full control over data and development.

Are you facing similar challenges? Talk to us about a suitable solution for your company!

Example 3: Manufacturing operation in toolmaking

A family-run toolmaking business is faced with the challenge of transferring manual processes in production and paper-based records in warehouse and quality management to a digital system. The aim is to create transparency in order tracking, optimize production planning and ensure reliable traceability.

Nuclos was chosen because the solution can be precisely adapted to the complex, sometimes unique production processes and at the same time offers sufficient flexibility to map special processes and industry-specific requirements without external development resources. The integrated low-code tools enable the company to carry out extensions independently, for example to map new production processes or to integrate additional machines.

Modules used

Core modules

CRM for managing customers, suppliers and production orders
Purchasing and sales with reference to orders
Warehousing with batch management and material reservation
Warehousing with inventory management and reservations
Accounting system for mapping all accounting processes

Project management

Project planning for structuring customer or production processes
Resource planning for optimal distribution of personnel and machines
Milestone planning for scheduling and progress tracking
Project accounting for transparent post-calculation and invoicing
Time recording for recording production-related working times

Production

Production orders with status tracking and capacity planning
Production planning and control including bottleneck analysis
Work plans and parts lists for a detailed description of the production steps
Quality assurance and tracking to ensure defined standards
Production data acquisition (PDA) for feedback of times and results directly from production

Connected interfaces

Sending documents and e-mails
DATEV export for financial accounting
Support for XRechnung and ZUGFeRD for e-invoicing
Banking interface for CAMT/SEPA
Scanner connection via dedicated app for mobile data capture

Special features

Our service during the project

Joint requirements workshops for precise process mapping
Individual configuration and modeling of the production logic
Provision of a ticket system and Git repositories for project coordination
Regular reconciliations in short cycles
Support for data migration from existing systems
Project management by an experienced contact person with industry knowledge
Intensive support in the first few weeks of operation
Training of the internal team for independent adjustments

Maintenance & further development for 36 months

Nuclos provides the family-run manufacturing company with a customized solution for controlling its production, including PDA, QA and warehouse integration. The previously heavily paper-based processes are digitalized throughout. The system maps all core processes centrally and can be flexibly expanded using low-code tools – without compromising on accuracy or industry specifics.

Let’s find out together how your production processes can be digitized with Nuclos!

Overview of services

Basic processes

Project management

Production processes

Further processes on request, with Nuclos we can also map your individual company processes.

Interfaces

Further interfaces on request, e.g. web stores, logistics or completely customized.

Features

Dashboards
Multilingualism
Multi-client capability
PDF printouts
Evaluations & statistics
Roles with various authorizations authorizations

Services

Joint requirements workshops
Individual customization according to your wishes
Provision of ticket system & code repository
Weekly interim results
Migration of your data
Project management
Long-term maintenance contract on request, can be terminated monthly

	Example Trade	Example Service	Example Manufacturing
No licencing price per User
Governmental funding available
Basic Processes
CRM	✓	✓	✓
Procurement	✓	✓	✓
Sales	✓	✓	✓
Warehousing	✓	✓	✓
Billing	✓	✓	✓
Projekt Management
Project management	✗	✓	✓
Ressource planning	✗	✓	✓
Milestones	✗	✓	✓
Project billing	✗	✓	✓
Time recording	✗	✓	✓
Production
Production orders	✗	✗	✓
Production planning & control	✗	✗	✓
Work plans & parts lists	✗	✗	✓
Quality assurance & tracking	✗	✗	✓
Production data acquisition	✗	✗	✓
Other processes	By request, with Nuclos we can also map your individual business processes.
APIs
Automatic document & email dispatch	✓	✓	✓
DATEV (or comparable)	✓	✓	✓
XRechnung / ZUGFerd	✓	✓	✓
Banking CAMT/SEPA	✗	✓	✓
Scanner (incl. Scanner App)	✗	✗	✓
Other Interfaces	On request, e.g. web stores, logistics or completely customized.
Features
Dashboard	✓	✓	✓
Multilingualism	✗	✓	✓
Multi-client capability	✗	✗	✓
PDF Export	✓	✓	✓
Evaluations & statistics	✓	✓	✓
Roles with different authorizations authorizations	✓	✓	✓
Services
Joint requirements workshops	✓	✓	✓
Individual customization according to your requirements	✓	✓	✓
Provision of ticket system & code repository	✓	✓	✓
Weekly interim results	✓	✓	✓
Data migration	✓	✓	✓
Project management	✓	✓	✓
Long-term maintenance on request (can be terminated monthly)

Clear. Quick. Direct.

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Nuclos is a brand of Novabit Informationssysteme GmbH. Nuclos is the leading open source ERP construction kit which, thanks to low-code tools, maps all special processes leanly and individually.

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